Terms of Service

1. Who we are and how these terms apply

Ardenloft Method provides artificial intelligence consulting and business process advisory services. The business was established on September 30, 2026. These Terms of Service explain the conditions for using this website and requesting our remote services. “We,” “us” and “our” refer to Ardenloft Method. “You” refers to the individual visiting the website or the business requesting an engagement. If you act on behalf of a business, you must have authority to discuss the project and accept any agreement on its behalf.

These website terms apply to browsing and initial enquiries. A consulting engagement begins only after the parties agree on its scope, price and any additional written conditions. A signed agreement or accepted proposal may contain terms specific to that project. If a project-specific term conflicts with these general terms, the agreed project term controls for that engagement, subject to applicable law. Merely visiting this website does not create a consulting relationship.

2. Services and their scope

Our services include AI Workflow Assessment, AI Tool Selection Guidance, AI Adoption Planning, AI Output Review Procedures and an Initial AI Consultation. A workflow assessment examines a defined process and identifies tasks where AI tools may be useful. Tool selection guidance compares options against the stated needs and constraints. Adoption planning sets out practical steps for introducing selected tools. Output review procedures explain how a team can examine the accuracy, quality and relevance of AI-generated results.

All services are delivered remotely. An engagement may include online discussions, written recommendations, comparison notes, an adoption plan or a review checklist, depending on its agreed scope. We do not promise that every workflow is suitable for AI. Work outside the agreed scope requires a separate discussion and written acceptance. Tool subscriptions, software development, ongoing operational management, legal advice and regulated professional services are not included unless expressly agreed and lawfully provided.

3. Eligibility and accurate information

Our consulting services are intended for adults and businesses. You must be at least 18 years old, or the age at which you can enter a binding agreement where you live. You agree to provide accurate information about your identity, contact details, business needs and the materials you ask us to review. You must promptly correct information that could affect the recommendations, project schedule or authorised use of your materials.

You remain responsible for deciding whether the service fits your circumstances. Do not impersonate another person, submit a request without authority or use the website to send unlawful, abusive or intentionally misleading content. You must have the necessary rights and permissions to share any process descriptions, documents or examples with us.

4. Website requests and confirmation messages

The website allows visitors to select a service and complete a project request interface. A request is an invitation to discuss a possible engagement; it is not acceptance of a contract, confirmation of payment or a commitment to deliver a service. The displayed confirmation message does not establish a start date, reserve a consultation or guarantee that a proposal will be issued.

In the current website interface, completing the request form performs browser-side validation and displays an on-page confirmation. The form does not transmit the entered information to Ardenloft Method or take payment. Actual project arrangements must be confirmed through an agreed communication channel. Contact details are displayed as plain text on the website. If a transmission service is introduced later, the corresponding privacy information and operation of the request interface must be updated before it is used.

5. Starting fees, proposals and payment

Published fees are starting prices in US dollars: AI Workflow Assessment from $100, AI Tool Selection Guidance from $75, AI Adoption Planning from $150, AI Output Review Procedures from $100 and Initial AI Consultation from $50. The initial consultation is ordinarily scoped as a 30–45 minute remote discussion. A starting fee describes an entry-level scope; it is not a fixed price for every possible engagement.

The final scope, deliverables, fee, payment schedule and any applicable taxes or third-party costs must be stated before you accept the engagement. We will not add paid work without your agreement. Tool licence fees and subscriptions are your responsibility unless a proposal expressly includes them. A proposal may have a validity period stated in that proposal. Prices displayed on the website may change for future requests, but a later website price change does not alter an already accepted fee. Payment instructions are provided through the agreed engagement or invoice, rather than this request form.

6. Client participation and access

Useful advice depends on a clear understanding of the existing process. You agree to identify a suitable point of contact, explain relevant requirements and provide the materials reasonably needed for the agreed assessment. Missing or incomplete information may limit the conclusions we can draw. We may ask questions, identify assumptions or recommend reducing the scope when the available information is insufficient.

Do not send passwords, private authentication keys, full payment-card details or sensitive personal information unless there is a specific lawful need and a suitable secure arrangement. Use redacted examples wherever practical. Access to business systems is not assumed. Any access must be expressly authorised, limited to the agreed task and withdrawn when it is no longer necessary. You remain responsible for your systems, permissions, backups and decisions about production use.

7. Scheduling and remote delivery

The project schedule is agreed in the proposal or other written confirmation. A schedule depends on the scope, availability of information and your participation. We will communicate material changes to agreed timing when we become aware of them. If required information, approvals or access are delayed, the parties will agree on a reasonable adjustment rather than treating an initial estimate as an unconditional deadline.

Deliverables are provided digitally through an agreed channel or remote meeting. No physical goods are supplied under these consulting services, and no shipping or collection arrangement is included. You should review a deliverable promptly and explain any specific discrepancy with the agreed scope. Requests for additional deliverables, new use cases or substantial changes to previously agreed assumptions may require a new fee and schedule.

8. Cancellations, rescheduling and refunds

You may ask to cancel or reschedule an engagement using the contact details below. If a project is cancelled before any work has begun, an advance payment is refundable except for a separately agreed, clearly disclosed and legally permissible non-refundable third-party cost. We do not treat a generic website confirmation as a non-refundable reservation.

If work has begun, a cancellation will be reconciled against documented work already completed and any previously approved third-party commitment. We will explain the basis of the calculation. Any unused balance is refunded; a payment is not automatically forfeited simply because the engagement was cancelled. If we cancel an engagement and cannot complete the agreed work, any prepaid amount attributable to undelivered work is refunded.

If you believe a deliverable does not match the agreed scope, contact us with the relevant details. We will assess the concern and discuss an appropriate correction, partial refund or other remedy. Refunds, when due, are returned to the original payment method where practical. Timing may depend on the payment provider. These provisions do not restrict mandatory consumer rights, statutory cancellation rights or remedies that cannot legally be excluded. Any consultation rescheduling conditions must be disclosed and accepted before booking.

9. AI limitations and human responsibility

Artificial intelligence tools can produce inaccurate facts, incomplete analysis, biased content, invented sources or unsuitable recommendations. Tool availability, pricing, capabilities and data practices can change after a comparison is prepared. Our recommendations reflect the information and tools assessed at the time of the engagement and are not a guarantee of ongoing suitability.

You are responsible for reviewing outputs before using them in your business and for deciding which tools to adopt. AI output should not be relied on as a substitute for qualified legal, medical, financial or other regulated professional advice. We do not guarantee a specific saving of time or money, revenue increase, regulatory approval or other business outcome. A review checklist can improve a process but cannot guarantee that all errors will be detected. Human accountability remains with the person or business using the result.

10. Confidentiality and use of client materials

Each party should treat non-public project information received from the other party as confidential and use it only for the agreed work, authorised administration or a lawful obligation. Confidential information may include process descriptions, internal procedures, non-public pricing, examples and business plans. Information is not confidential merely because it is already lawfully public, independently developed without using the other party’s information or lawfully received without a confidentiality restriction.

We will not publish identifiable client materials or use a client’s name, logo or testimonial in marketing without an appropriate basis and permission where required. Client materials must not be uploaded to a third-party AI tool for the engagement without discussing the purpose, relevant data practices and any necessary authorisation. If a separate confidentiality agreement applies, its agreed terms govern the project.

11. Intellectual property and permitted use

You retain ownership of materials you supply. You grant us only the limited permission needed to review and use those materials for the agreed engagement. Unless a written project agreement states otherwise, we retain ownership of pre-existing methods, templates, general know-how and reusable frameworks used in preparing our work.

After payment of the agreed fee, you may use the delivered recommendations and project documents for your own internal business purposes. Ownership transfers or broader licences must be expressly agreed. Third-party software, models, names and content remain subject to their owners’ rights and terms. You must not falsely attribute our work, sell a reusable template as your own proprietary system or disclose another party’s confidential information. Nothing in these terms prevents you from applying the general ideas and practical recommendations to your business.

12. Website availability and responsible use

We aim to provide accurate website information and a usable interface, but the website may be unavailable during maintenance or affected by third-party hosting, device compatibility or network issues. We may correct errors, update descriptions and change the interface. An obvious typographical error does not require either party to enter a consulting agreement on incorrect terms.

You must not interfere with the website, attempt unauthorised access, distribute malicious code, collect other visitors’ personal information or use the site for unlawful purposes. We may restrict access where reasonably necessary to protect the site or comply with law. This does not remove rights relating to an already accepted engagement.

13. Liability and non-excludable rights

To the extent permitted by applicable law, neither party is responsible to the other for indirect or consequential loss arising from a consulting engagement, such as lost anticipated profits, where that loss was not reasonably foreseeable or legally recoverable. Where a lawful limitation of liability is appropriate, our aggregate liability arising from a particular engagement is limited to the fees paid for that engagement, unless the written agreement specifies otherwise.

No limitation applies where it would be unlawful, including liability that cannot be excluded for fraud, intentional wrongdoing, personal injury caused by negligence or mandatory consumer protections. We do not exclude an express commitment contained in an accepted agreement by describing website material as general information. Any provision found unenforceable is applied only to the lawful extent, while the remaining provisions continue where legally possible.

14. Ending an engagement and resolving concerns

Either party may seek to end an engagement if the other materially breaches its agreed obligations and does not resolve the breach after reasonable written notice. Work may also be paused or declined when a requested use is unlawful, access is unauthorised or essential information cannot be supplied. Any balance due or refundable will be calculated under the accepted scope and cancellation provisions.

Please contact us first with a clear description of a concern so the parties can attempt a practical resolution. These terms are governed by the laws of Kentucky, subject to any mandatory laws and consumer protections that apply in your location. The parties may agree a dispute process in writing. These website terms do not impose a compulsory arbitration arrangement or remove rights to use courts or regulators where those rights apply.

15. Updates to these terms

We may update these terms to reflect changes in our services, website or legal obligations. The date at the beginning identifies the latest version. Changes apply prospectively unless a different application is lawful and expressly stated. An existing project continues under its accepted agreement unless the parties agree to a change. If you have a question about which terms apply to your engagement, contact us using the details below.